School Registration

Registration steps for an MBTA Student Pass Program account are as follows:
  • Step 1: Fill out and submit form below
  • Step 2: Fill out and e-mail a signed W-9 form to
  • Once a W-9 has been received, the MBTA will review your application and either send approval notification or request more information within 3-5 business days
School Type : *
Federal Tax ID (EIN): *
School Name: *
State School ID: *
Address 1: *
Address 2:  
City: *
State: *
Zip: *
Country: *
Contact Person: *
Contact Email: *
Confirm Contact Email: *
Contact Phone: *
Administrator User Name: *
Password: *
Password must be at least 8 characters long and contain 1 uppercase letter, 1 lowercase letter, 1 number and 1 special character (!@#$%^&*)
Password Confirm: *
Security Question: *
Security Answer: *

Terms and Conditions of Use Student Pass Program



    The MBTA Student Pass Program website is comprised of various web pages operated by the Massachusetts Bay Transportation Authority (“MBTA”) as a component of the general MBTA website located at The services available on our Student Pass Program website (the "Service") are offered to schools under the terms and conditions contained herein, without modification. As an authorized representative of your school, your use of the MBTA’s Student Pass Program website constitutes your and your school’s agreement to all such terms and conditions.


    1. Your school’s participation in the MBTA Student Pass Program is limited to students currently enrolled and attending your middle or high school only. Schools may order MBTA Student CharlieCards in an amount up to, and including, 100% of the school’s student enrollment.

    2. The MBTA Student Pass Program is based on a ten (10) month academic school year from September to June. Schools have the option of ordering two types of Student CharlieCards through the MBTA’s Student Pass Program website: “CharlieCard 7 Day Student Pass (M7)” and/or “Student Stored Value CharlieCard (S-Card),” described below. Both M7 Cards and S-Cards function as reduced fare stored value CharlieCards during the months of July and August. All Student CharlieCards expire on August 31 of each year. Student CharlieCards may not be temporarily suspended from an account.

    3. Schools may keep a number of unassigned Student CharlieCards on hand sufficient to address potential administration needs from month to month (e.g., replacing lost Student CharlieCards). At no time can your school’s total Student CharlieCards for the account exceed the estimated student enrollment of your institution. Schools are responsible for safeguarding all unassigned Student CharlieCards.

    4. Your school may opt to issue eligible students the CharlieCard 7 Day Student Pass (M7), which your school will be billed for each month (see item #8). M7 Cards are pre-loaded with monthly passes for the ten (10) months of the academic year. M7 Cards provide students with reduced fare monthly passes for unlimited travel on Local Bus, Rapid Transit, Express Bus, and Commuter Rail Zones 1A, 1, and 2. M7 Cards can also be used by students to purchase half-price one-way Commuter Rail Zones 3 to 10 and ferry tickets at fare vending machines, ticket booths, onboard, retail sales locations, or via the mTicket app. During the summer months of July and August, M7 Cards convert to the same functionality as Student Stored Value CharlieCards (S-Cards) at no cost to the issuing school (see item #5).

    5. Your school may opt to issue eligible students the Student Stored Value CharlieCard (S-Card), which allows students to load their card with cash value at fare vending machines, onboard fare boxes, retail sales locations, and the CharlieCard Store for reduced one-way fares on Local Bus, Rapid Transit, and Express Bus. The S-Card also allows students to purchase reduced fare monthly passes at fare vending machines or the CharlieCard Store for unlimited travel on Local bus, Rapid Transit, and Express Bus. In addition, S-Cards can be used to purchase half-price one-way Commuter Rail and ferry tickets at fare vending machines, ticket booths, onboard, retail sales locations, or via the mTicket app. S-Cards that are lost, damaged, or stolen can be replaced with another S-Card, at no additional cost, by your school’s administrator. Students can transfer cash value or a loaded monthly pass from a lost/damaged/stolen S-Card to their replacement S-Card at the CharlieCard Store, though they must have both serial card numbers with them to make the transfer. Cash value amounts or monthly passes, however, are non-refundable.

    6. Any unreported lost or stolen M7 Cards will be subject to the full replacement cost of the reduced fare monthly pass rate per month/per card.

    7. All Student CharlieCards ordered under the MBTA Student Pass Program are shipped in an unassigned state via UPS and require delivery confirmation. Undelivered, lost, stolen, or damaged passes must be reported to Your school has five (5) business days from the date of delivery to dispute any undelivered, lost, or stolen cards

    8. All CharlieCard 7 Day Student Passes (M7) ordered by your school and show usage, whether properly assigned or not, including “unassigned” cards that show usage, will be billed to your school’s account on the 16th of the month, unless reported undelivered, lost, or stolen within the specified time period. Any CharlieCard 7 Day Student Passes (M7) assigned after the 16th through the end of month will be billed the full monthly charge on the following month’s invoice as a Late Order Adjustment Charge (LOA).

    9. The MBTA reserves the right to bill your school for any CharlieCard 7 Day Student Passes (M7) that are fraudulently activated, assigned in error, and/or any unaccounted cards not reported within five (5) business days up to $300.00, the value of a CharlieCard 7 Day Student Pass (M7) for the full year, which may be prorated at the MBTA’s discretion. The MBTA reserves the right to block any CharlieCard 7 Day Student Passes (M7) that show unassigned usage.

    10. The MBTA requires that Student Pass Program administrators track the serial numbers of all CharlieCards issued (i.e. assigned) to students in the MBTA Student Pass Program administrator portal. Any lost, damaged, or stolen Student CharlieCards must be promptly reported through the MBTA Student Pass Program administrator portal.

    11. If an account cancellation is requested, all Student CharlieCards on the school’s account will be cancelled.The school can create a new account to be able to participate in the program for the remainder of the academic year if desired.

    12. If the designated “Super User” for your school’s MBTA Student Pass Program account becomes no longer employed at the school or if the Super User changes for any other reason, the school must, within three (3) business days, email a formal letter (on the school’s letterhead) to the MBTA: The letter must include the school’s name, company number, and address, as well as the name, email address, and User Name of both the Super User to be replaced and the employee taking over this role. School administrators do not have the ability to fully edit the Super User information from their accounts, only the MBTA can do so.


    You represent and warrant that you have authority to act on behalf of your school in registering for the MBTA’s Student Pass Program, and are acting on behalf of your school with respect to its participation in the Program. In this Agreement, the terms "you" and "your" mean (i) any person managing the Program on behalf of their school, and (ii) the school itself.


    Your school may elect to have a Third Party Administrator represent it and the MBTA will treat any Third Party Administrator as your school for the purposes of this Agreement. The school represents and covenants that its Third Party Administrator uses due care in representing your school. Any mistakes, or acts of malfeasance made or committed by your Third Party Administrator, will be treated as made by your school.


    When you register your school for the Student Pass Program, we will provide you with a confidential password. Please keep in mind that we will treat anyone who uses your password as the authorized representative of your school. We will provide this user with all of the rights and privileges that we provide to you, and we will hold you and your school responsible for the activities of anyone using your password. You are required to maintain your password in strict confidence, and to refrain from disclosing this information to anyone who might misuse that password or impersonate you with respect to the MBTA’s Student Pass Program. You must notify the MBTA’s Student Pass Program immediately if you suspect that someone is using your password in an improper or unauthorized manner.


    Payments may be made by check, ACH (preferred), or Paymode. ACH payments will process on the 16th, or the next business day, of the month in which a bill is issued. With ACH payment: (i) automatic ordering will disable after the 15th of each month requiring orders to be placed for next day delivery, and (ii) activation charges will be applied to the next month’s invoice. Schools opting for Paymode or check payment must send their payments prior to the end of the month in which the bill is issued. At the end of each academic year, any account with an unpaid account balance may be suspended until the account balance is paid.


    •   No Multiple Accounts. You agree that you will not sign up for more than one account on the MBTA Student Pass Program and that the account created is identified and acknowledged by the school as a properly qualified program participant.
    •   No Impersonation. You agree not to impersonate any person or use a name that is not your legal name.
    •   User Acknowledgment. You acknowledge that: (i) the Service is not a banking service; (ii) the Service accounts are not insured by any government agency; (iii) the Service is not subject to government regulations, and (iv) all income earned on the Service accounts belongs to MBTA and you have no interest in any such income.


    All Communications that the MBTA sends to you or your school in electronic format will be considered to be in "writing," and that they have been received by you or your school no later than two (2) business days after posting or dissemination, whether or not you have actually received or retrieved the Communication.


    The MBTA reserves the right to publish your school’s name as a valid Student Pass Program customer on MBTA digital and print platforms in order to effectively promote the program to students, parents, and other local middle and high schools. The MBTA will only publicly list your school’s name unless you provide the MBTA with additional information that you would like to publicly list about your student transportation program. Your school’s name will be removed from the roster of active customers if your account fails to order Student CharlieCards for more than a twelve (12) month period.


    The MBTA reserves the right to change the terms, conditions, and notice provisions under which the Student Pass Program website is offered, including but not limited to the charges associated with the use of the Student Pass Program website. Any changes made to the become effective upon your continued use of the MBTA Student Pass Program.


    The MBTA reserves the right, in its sole discretion, to terminate your access to the Student Pass Program website and the related services or any portion thereof at any time, without prior notice.


    The school agrees that the MBTA shall have the right, with or without prior notice, to examine and audit the schools records relating to the MBTA Student Pass Program. Said examination and audit shall include, but not be limited to: (i) a physical count and examination of any cards in the schools possession, and (ii) all records relating to the issuance of and or assignment of said cards to students.


As part of our commitment to providing our customers with quality service, we have adopted the "Website and Electronic Fare Media Privacy Policy" below. This policy is intended to explain how we protect and treat information you may provide to us through participation in one of our electronic fare media programs and through the use of our Website. Protecting your privacy is one of our top priorities and we would like to ensure that you have a chance to understand how the information we collect from you through your participation in our electronic fare media programs and our Website will be treated. Printer friendly PDF version (73KB) (Requires Adobe Acrobat™ Reader Version 5.0 or higher.)


  • 1. Privacy Policy And Your Acceptance And Consent
    Please read this Privacy Policy carefully; it constitutes the agreement between you and the MBTA regarding your providing, and our collection and use of, personal, financial and other information you may provide us (i) while using our Site, (ii) while enjoying the benefits of our Website Services, or (iii) while participating in our Electronic Fare Media Programs via this Website. This Privacy Policy only applies information transmitted through this Website. This Policy does not apply to information that you provide or the MBTA collects through other means, such as through traditional mailings or telephone calls. By using our Website you consent to this Privacy Policy. In addition, when you choose to participate in an Electronic Fare Media Program or Website Services program that requires the use of personal information, we will further confirm you consent to this Policy, by asking you click an "I accept" button referring to this Policy.
  • 2. The Connection between Information We Ask For And Our Services
    We only ask for, and compile, personal information that is needed to provide you with the product or service that you seek from us. For Electronic Fare Media that provide a high level of functionality, we generally require a greater amount of information, and a broader scope of use for this information. In addition, participation in a Reduced Fare Program requires that you provide us with contact information and other personal information to demonstrate eligibility for the Program, and that you allow us broader abilities to use that information in order to run the Reduced Fare Program. Participating in certain Website Services programs, such as the T-Services Alert program, also requires that you provide us with certain personal information. If you are uncomfortable with providing the requested level of information, or with our use of this information for the particular purposes identified, you may simply decline to order that level of service or participate in that particular program. We offer Electronic Fare Media that do not require you to provide us with any personal information, although these Media provide you with no special services on our system, and do not allow you to participate in the Reduced Fare Program. In addition, is you choose not to provide us with personal information, you will remain able to enjoy a wide range of features on our Website. You will not, however, be able to participate in those Website Services programs that rely on a level of personal information, such as the T-Services Alert Program, or our Personalized Webpage Service. Please read on to learn more about this relationship between personalized services and your personal information, and about your ability to tailor the MBTA services you seek with your wishes regarding the use of your personal information.
  • 3. The Types Of Information You May Provide
    Information you may provide while visiting our Site or while participating in an Electronic Fare Media Program falls into two broad categories: personally identifiable information and aggregate information. We use the term “Personally Identifiable Information” to mean any information that could reasonably be used to identify you, including your name, address, e-mail address, birth date, financial information, photograph, telephone number or any combination of information that could be used to identify you. “Aggregate Information” is information that does not identify you, and may include statistical information concerning use of MBTA transportation services, or the pages on our Site that users visit most frequently. Our Privacy Policy governs both categories of information as detailed below.
  • 4. Your Choices Concerning Personally Identifiable Information
    You decide whether you wish to provide us with Personally Identifiable Information. You have the option to buy Electronic Fare Media and elect not to “link” your personal information in our system with the Electronic Fare Media you have purchased. You also decide whether you wish to participate in Website Services that rely on personal information. We have structured our Website so that you may visit us, and review a range of information about transportation services, schedules and updates, without revealing your identity or providing any Personally Identifiable Information. Please note, however, that in order to use certain services offered by the MBTA, such as the Managed Account services for Electronic Fare Media or the Buy Online program, you must register and provide us with Personally Identifiable Information. For example, if you do not wish to provide us with the Personally Identifiable Information needed to offer you Managed Account services, you will not be able to obtain Managed Account services, and will be unable to use account based features such as recurring autoloads, electronic payments, and loss protection. We collect Personally Identifiable Information through the following means, and use this information for the following purposes, depending on the level of service and/or program(s) you have selected:
    • 4.1. Order Forms
      We collect Personally Identifiable Information in connection with the purchase of monthly passes, express bus passes, commuter rail multi-ride passes, visitor passes, and other goods, fare media, and transit services purchased online from this Site or purchased by credit card through other means. For credit or debit card purchases, a customer will be asked to provide contact information (such as name, e-mail address, and shipping address) and financial information (such as credit card number and expiration date). We use a reputable company to verify your credit or debit card information before billing your account. This information is used for billing purposes and to fill orders. If we have trouble processing an order, the information may be used to contact you. We will also share your shipping information with the delivery service you request (UPS, U.S. Postal Service, or other delivery companies you select).
    • 4.2. Electronic Fare Media; Managed Accounts
      You need not provide any Personally Identifiable Information in order to purchase Electronic Fare Media. If you choose to make a purchase with a credit or debit card, however, we will ask you to provide the Personally Identifiable information needed for us to process your order, and we will use this information only for billing purposes and to fill your order. In addition, if you choose to register a Smart Card and obtain a Managed Account, with autoload functionality, electronic payment features, loss protection features, and other available features, you will be asked to provide contact information, and possibly financial information, depending on the level of service you select for your Managed Account. We will use the information you provide to register and service your Managed Account.
    • 4.3. Corporate Pass Program
      Companies participating in the Corporate Pass Program will not be required to provide Personally Identifiable Information (such as name and mailing address) for employees who participate in the Program. Corporate customers will be asked for corporate contact information (such as the name of the account representative and his or her work mailing address) in addition to corporate financial information (such as bank account) in order to establish accounts with the MBTA. Information the corporate customer provides will be used to establish and maintain an account, and to permit the corporate customer to make electronic payments on behalf of its employees. We may also use the information to contact the account representative in charge of making changes and managing the account. If an employer participates in our Corporate Pass Program and chooses to provide Personally Identifiable Information in connection with its employees’ Electronic Fare Media, this Information will be treated and protected under this Policy as if the employee submitted the information him or herself, under Section 4.2 above.
    • 4.4. Reduced Fare Program
      Senior citizens, persons with disabilities, and blind persons participating in the Reduced Fare Program will be asked to provide Personally Identifiable Information in connection with the purchase and registration of Electronic Fare Media, and our determination of eligibility for the Program. In addition, we will electronically store passport size photographs in order to personalize Electronic Fare Media issued under the Reduced Fare Program. We will use this Information to provide the Reduced Fare Program, and ensure compliance with eligibility requirements for the Program.
    • 4.5. Location Information
      Each time that a patron uses his or her Electronic Fare Media, the MBTA system collects information about the location of use. Except in the case of a Managed Account, this “location of use” information is not “linked” by our system to a particular user. This location information in the AFC system (except in the case of a Managed Account), therefore, does not personally identify you, and constitutes Aggregate Information governed by Section 9.1 below. In the case of a Managed Account, location information is needed by the system to provide autoloads, in order to manage your account balance, and to provide other services a user has selected for his or her Managed Account. Therefore, for Managed Accounts, location information is by necessity linked to a particular user and a particular smart card. We use this “linked” location information only for purposes of providing to you the Managed Account services you have requested from us.
    • 4.6. T-Services Alert Program
      Our T-Services Alert Program is designed provide users with useful transit alerts, such as information as to commuter rail train delays. The Program sends these alerts in the form of email messages or text messages to your cellular phone (or other mobile device). If you choose to participate in the T-Services Alert Program, you will be asked to provide Personally Identifiable Information, such as your email address (if you wish to receive alerts in email form), or your cell phone number (if you wish to receive alerts in text message form). We will only use this information to provide you with the T-Service Alert Program services you have requested. When you select this Program, we also ask you to identify (a) which MBTA transit services you are interested in, and (b) the commuting or other time(s) you are interested in, so that we can tailor the Program to your needs. The number of alerts you receive will depend on the number of transit services you select, and the range of commuting times you select. For example, if you are only interested in information about the Commuter Rail from 6a.m. to 9a.m., you would receive fewer messages than if you were interested in information about every subway line at every hour of operation. Because Program participants will be responsible for the cost of receiving text messages on their mobile device, we advise participants to narrow their requests for alerts in text message form. You can cancel your participation in the T-Service Alert Program at anytime, by following directions on the T-Service Alert Program page on our Website.
    • 4.7. Cookies
      “Cookies” are small text files that a website can use to recognize repeat users, to facilitate the user’s ongoing access to and use of the Site, and to compile aggregate data to improve the Site and related business purposes. Cookies, by themselves, do not collect or retain your name or other Personally Identifiable Information. If a Website Service requires that we link (a) information provided by cookies to (b) your Personally Identifiable Information, we will inform you via this policy, and allow you to choose whether you wish to receive that Website Service.
    • 4.8. Personalized Webpage Services
      You can choose to personalize certain MBTA webpages to fit your needs, by using our Personalized Webpage Services. A personalized webpage can save you time by allowing you to put the information and features you use most often in one centralized location. If you personalize your webpage, our system collects certain Personally Identifiable Information and compiles this information with your personalized selections to create a "user profile." We then associate this profile with a cookie so that our Website can — via this cookie — "recognize" you and load your personalized webpage every time you visit. Any cookie associated with a user profile will be treated as Personally Identifiable Information and will be protected as detailed in Section 10 below. You do not need to personalize your webpage to have access to our Website, and you are free to accept or decline to receive our Personalized Webpage Services.
    • 4.9. Trip-Planning Services
      You may also choose to employ our various Trip-Planning Services. These Services are designed to provide you, upon your request, with maps, directions, and other travel information. For example, when you click on a station in the subway map page, a street map will overlay the subway map, and allow you to see where the station exits on the street level. In addition, you may choose to provide a street address if you wish to obtain directions from the station exit to your final destination. Our Website also may give you the option of learning about points of interest close to your destination, such as Freedom Trail stopping points, restaurants, hotels, or banks. It is not necessary for us to ask for Personally Identifiable Information to provide you with these Trip-Planning Services, and we accordingly do not request this information. If the destination information, or other information you provide in order to receive Trip-Planning Services were to be linked with Personally Identifiable Information, such as, for example, if you have decided to obtain Personalized Webpage Services, we will treat the Trip-Planning information as Personally Identifiable Information, protected as detailed in Section 10 below.
    • 4.10. Search-Term Recall
      You have the ability to use our Trip-Planning Services to obtain directions, and to perform a range of searches on our Site. The Search-Term Recall feature on our Site is designed to allow you to re-run your searches with minimal effort. The feature accomplishes this result by saving your most recent searches, and presenting the terms to you as you enter you current search. In order to "remember" the searches you have run, the Search-Term Recall feature links (a) the searches run from a particular computer, with (b) the cookie resident on that computer. We do not associate search terms, or information used by this Search-Term Recall feature, with any Personally Identifiable Information. If your cookie (and thus your search terms) were to be linked with Personally Identifiable Information, such as, for example, if you have decided to obtain Personalized Webpage Services, we will treat this information as Personally Identifiable Information, protected as detailed in Section 10 below.
      You have the ability to download certain information from our Site, and store this information on a personal computer, or a mobile device, such as an Apple iPod. In order to provide you with the requested download, we ask for Personally Identifiable Information, such as your email address. We use this information only for purposes of providing you with the download you have requested.
    • 4.12. Email address and other communications
      If you send us an e-mail or letter with questions or comments, or if you provide your contact information when ordering MBTA goods or services, including the T-Alert Program, the MBTA may use your e-mail address and other personal information included in your correspondence in order to respond to you. If you provide us with your e-mail address in order to receive notifications, such as information concerning your Electronic Fare Media account, the MBTA will only use your e-mail address to send you the type of information for which you provided your e-mail address, unless you “opt in” and affirmatively agree to receive additional e-mail notifications from time to time. If you provide your phone number in order to participate in the T-Alert Program, we will only use your phone number to send you the type of information for which you provided your phone number.
    • 4.13. Surveys
      From time to time the MBTA may conduct online and other surveys that customers may complete on a voluntary basis. Information collected through the surveys will only be used for the purpose of marketing or planning MBTA services unless you expressly agree otherwise.
    • 4.14. Employment related information
      If you are interested in employment opportunities with the MBTA, you can apply online and submit your resume and past work experience. This information will be used only by MBTA employees in charge of evaluating an applicant’s qualifications for a position with the MBTA. In addition, we may use this information to contact you to discuss employment opportunities and to send you written or electronic communications regarding employment opportunities at the MBTA.
  • 5. No Unrelated Third Party Is Given Access To Your Personally Identifiable Information
    We do not share with unrelated third parties any Personally Identifiable Information that you provide. By “unrelated third parties” we mean anyone who is not involved in providing AFC services, running this Site, or fulfilling requests you make concerning this Site or the AFC System. Personally Identifiable Information that we collect will be disclosed only to MBTA employees, officials or service providers on a “need to know” basis for purposes of fulfilling their responsibilities to the MBTA. They will only use the information to answer your questions, respond to any requests for assistance, and fulfill the MBTA’s operational and legal obligations. Where appropriate, we may provide the information submitted by you to the person or company that is the subject of your inquiry, or to a government agency responsible for the matters referred to in your communication. In cases where we disclose your Personally Identifiable Information to related third parties who work with us to provide you with services, we will require such party to protect your information and abide by this Privacy Policy.
  • 6. How To Obtain Access To Information You Have Provided, And How To Remove Your Information From Our Database
    To allow you appropriate control over your Personally Identifiable Information, you can request access to review, change, or update Personally Identifiable Information that you have previously submitted. We will take reasonable steps to verify your identify before granting access to your Personally Identifiable Information. Except as provided in Section 12, only a Data Subject is entitled to access Personally Identifiable Information concerning that Data Subject. You may not make access requests for Aggregate Information or ridership information (if available), and we will not respond to such requests.
    • 6.1. Electronic Fare Media
      If you request, we will remove your name and other Personally Identifiable Information from our databases concerning Electronic Fare Media. Please understand, however, that it may be impossible to remove this information completely, due to system backups and records of deletions. In addition, please understand that, if you request deletion of your Information, you will be unable to utilize associated features of the Website and any services offered through our Electronic Fare Media Programs, such as Managed Account features. Please contact us, in accordance with Section 18, if you wish to remove your name and other Personally Identifiable Information from our database.
    • 6.2. Personalized Webpage
      If you have chosen to use our Personalized Webpage Services, you are able to review, change, and update the manner in which you have personalized your Webpage (within the constraints of our system) without having to request permission from us. You may also delete the preferences that you have saved for your Personalized Webpage. In addition, you have the ability to mark your Personalized Webpage as inactive. The MBTA will periodically delete from its databases those accounts marked inactive as well as those accounts that have not been used for at least six months.
  • 7. Opt-In Right Concerning Certain Information, Products and Services
    We will contact you to request permission to send you bulletins, updates, or other communications. You have the ability to decline to receive such information. Please understand, however, that you may not be allowed to decline to receive certain formal notices concerning operation of this Site, notices concerning operations of the Electronic Fare Media Programs, operation of or our Website Services, and legal and other related notices concerning your relationship to the Site and your participation in Electronic Fare Media programs. You decide, based on the product or service you request, what Personally Identifiable Information to give us. We only ask for the personal information that we need in order to provide you with your requests. If you feel uncomfortable providing the requested information or how the personal information is used (see Section 4 above), you can simply choose not to request that product or service.
  • 8. Public Records Requests
    Certain information held by the MBTA may be subject to public records laws. Dissemination of such information is governed by the Public Records Law, the Massachusetts General Laws Chapter 66A (Fair Information Practices Act), Executive Order 412 and other applicable laws and regulations. The laws require disclosure of certain information in response to a public records request. Although these statutes provide a structure for disclosing information held by public entities, Massachusetts General Laws Chapter 4, Section 7, Clause 26, provides that: "materials or data relating to a specifically named individual, the disclosure of which may constitute an unwarranted invasion of personal privacy" are exempt from the definition of "public records." It is our position that your Personally Identifiable Information, including financial and transaction information, is exempt from disclosure by virtue of this statute. Accordingly, we will not disclose your Personally Identifiable Information in response to a public records request, and will only disclose this information to third party requests that meet the conditions of Section 12.
  • 9. Information That Does Not Identify You: Aggregate Information
    General information that describes our customers’ activities, but that does not identify any particular customer, is Aggregate Information. For example, if Site visitors spend the majority of their time browsing information about “bus schedules,” this suggests that bus schedules are important to our customers generally. Similarly, if Kenmore Station after Red Sox games experiences a ten-fold increase in ridership, this information suggests that we should plan to increase the number of cars that service Kenmore Station during these time frames. These examples concern information that does not identify a particular user, but that does provide potentially useful data concerning our customers’ preferences and the efficacy and interest of our Site’s and Electronic Media Program's features. The MBTA uses Aggregate Information to analyze the effectiveness of our Site and our Electronic Fare Media programs, and to improve our services. From time to time, we may undertake or commission statistical and other summary analyses of the general behavior and characteristics of customers participating in any of the Electronic Fare Media Programs and the characteristics of visitors at our Site and may share Aggregate Information with third parties. Rest assured, though, that Aggregate Information provided to third parties will not allow anyone to identify you, or determine anything personal about you. We collect Aggregate Information through the following means:
  • 9.1. Ridership Information
    Our AFC system collects Aggregate Information through the use of Electronic Fare Media. "Ridership Information" such as the travel patterns of our customers, the number of people using certain MBTA locations, peak travel times, and T-Alert requests will be collected to analyze and improve the operations of Electronic Fare Media Programs and applicable MBTA services. Ridership Information will not include your name or other Personally Identifiable Information. If Ridership Information is combined or linked with any Personally Identifiable Information, the combined information will be treated as Personally Identifiable Information and will be protected as detailed in Section 10 below.
  • 9.2. Cookies
    We may collect Aggregate Information about your use of our Site through cookies and similar Internet technologies. We do not use cookies to collect or retain your name or other Personally Identifiable Information without first informing you, as set out in this Policy. If we link a cookie with your Personally Identifiable Information to create a user profile in order, for example, to provide you with Website Services like our personalized Webpage Service, we will treat the information as Personally Identifiable Information as provided in Section 10 below. In addition, no third parties are permitted to use cookies we may create at our Site for their own purposes. You may choose not to allow us to collect Aggregate Information in this manner. If you wish, you can set your Internet browser software to reject cookies by following the instructions for disabling cookies in the “Help” section of your browser. Because cookies are necessary to provide certain functionality for our Website Services, if you disable your browser’s cookies feature, certain elements of our Site may be unavailable to you.
  • 9.3. Fraud Detection
    To allow us to detect fraud and system errors, we may compare Ridership Information to Electronic Fare Media information. If, for example, the system shows that anonymous smart card no. 1234 was used to enter the Braintree stop, and anonymous smart card no. 1234 was also used simultaneously to enter the Wonderland stop, we can assume either (i) that there is a system malfunction, or (ii) that fraudulent activity has taken place. If in the course of inspecting for fraudulent activity or system errors, Ridership Information is combined or linked with any Personally Identifiable Information, the combined information will be treated as Personally Identifiable Information and will be protected as detailed in Section 10 below.
  • 9.4. IP Addresses
    An Internet Protocol (IP) address is associated with your computer’s connection to the Internet. We use your computer’s IP address to maintain contact with you as you navigate through our Site. We may also use your computer’s IP address to provide you with personalized content. Your computer’s IP address by itself does not identify you personally and thus we treat IP addresses, as Aggregate Information. If your IP address is combined with any Personally Identifiable Information, the combined information will be treated as Personally Identifiable Information and will be protected as outlined in Section 10, below.
  • 9.5. Clickstream Data
    "Clickstream data" is information concerning the sequence of mouse clicks made by a website user, or the pages viewed by users, or the amount of time users spend on a certain page, and other, similar information. Clickstream data can be thought of as a "trail" that users make while navigating through a website. Clickstream data does not identify you personally. We may collect clickstream data and, if we do so, we treat such data as Aggregate Information. If clickstream data is combined with any Personally Identifiable Information, the combined information will be treated as Personally Identifiable Information and will be protected as outlined in Section 10, below.
  • 10. Any Information Linked With Your Personally Identifiable Information Is Protected As “Personally Identifiable Information”
    To enable us to better understand the characteristics of our customers and/or to provide services tailored to your needs, we may link (a) the Personally Identifiable Information you have provided; with (b) Aggregate Information. Linking is necessary, for example, for Managed Accounts, in order to ensure that transactions you complete using the MBTA system are credited to your personal account, and for certain Website Services, as outlined in Section 4, above. If we combine or link any Aggregate Information or other information with your Personally Identifiable Information, the resulting combination will be treated and protected as Personally Identifiable Information under this Privacy Policy. Accordingly, no unrelated third parties will have access to this information, and any of our service providers who are granted access to this information will be bound to protect it in accordance with this Privacy Policy.
  • 11. How We Safeguard Information We Collect
    We have put in place security systems designed to prevent unauthorized disclosure of information you provide to us and to deter and prevent hackers and others from accessing this information. For example, we have taken steps to safeguard the integrity of our telecommunications and computing infrastructure, including but not limited to authentication, monitoring, auditing, and encryption. In addition, customer orders are processed through a secure server using advanced forms of encryption software. This means that all of your Personally Identifiable Information provided online, including your financial information, will be encrypted during transmission to maximize security protection. Because this Site does not encrypt incoming e-mail, you should not send emails containing information that you consider highly sensitive through this Website. We use standard security measures to minimize the threat that your Personally Identifiable Information will be lost, misused, altered, or unintentionally destroyed. We also use software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided by or submitted to the MBTA Site and of information submitted through customer participation in the Electronic Fare Media Programs or our Website Services. Due to the nature of Internet communications and evolving technologies, we cannot provide, and disclaim, assurance that the information you provide to us will remain free from loss, misuse, or alteration by third parties, who, despite our efforts, obtain unauthorized access. If we detect, despite the safeguards set out in this Section, an intrusion or other unauthorized access to or use of Personally Identifiable Information (an "Intrusion"), we will notify effected Data Subjects of the Intrusion, and will (i) deliver this notice by the means we deem most efficient under the circumstances (such as, for example, first class mail or email), or by other means as required by applicable law; (ii) use contact information for each effected Data Subject that is current in our files; and (iii) use commercially reasonable efforts to accomplish these steps and effect this notice in a timely manner.
  • 12. Exceptions
    There are two exceptions to our Privacy Policy. (1) We may release or use Personally Identifiable Information in connection with (a) legal proceedings (such as false claims by MBTA patrons for reimbursement), or contemplated legal proceedings, that directly relate to such information; or (b) in response to a subpoena or court order specifically requesting such information; and (2) in cases involving threat of imminent harm to you or others, we may release such information to prevent or mitigate the threat. In any such case, we will seek to limit the scope of the disclosure and restrict such disclosures only to appropriate authorities, and will disclose only such Personally Identifiable Information as is reasonably required to fulfill the purpose of the disclosure. In addition, unless instructed otherwise by a court or other authority with appropriate jurisdiction, we will undertake reasonable efforts (i) to notify you of such a disclosure or request for disclosure, and (ii) to provide you with this notice as far in advance of the disclosure as is reasonably practicable. Persons who receive information in proper accordance with the procedures set out in this Section ("Proper Recipients") may be able to combine (i) information they properly obtain from us under this Section with (ii) other information they independently possess concerning you. As long as we comply with the procedures set out in this Section concerning release of information, we will not be responsible for Proper Recipients' later use of this information.
  • 13. Retention Period
    We retain records from our Electronic Fare Media Programs on both our active database systems and our archive systems. These records contain Personally Identifiable Information and Aggregate Information. We retain on our active systems Electronic Fare Media Program records that contain Personally Identifiable Information for not more than fourteen (14) months. At that point, we archive such records, and retain the archived records for the retention period required by applicable Public Records Laws of the Commonwealth. Our backup systems do not materially change the retention period of Electronic Fare Media Program records that contain Personally Identifiable Information. We retain Aggregate Information indefinitely.
  • 14. Compliance
    The MBTA will appoint a Privacy and Security Administrator (the "Administrator") to be responsible for administering and ensuring compliance with this Privacy Policy. He or she shall ensure timely response requests for access to records; shall provide notice (where allowed) when records are obtained pursuant to compulsory legal process under Section 12; and shall be responsible for the implementation of this Policy in each MBTA office/department.
  • 15. Scope Of Policy
    This Privacy Policy governs our information practices with respect to (i) information that Site visitors directly or indirectly provide while using our Website and (ii) information collected from customers that choose to participate in our Electronic Fare Media Programs. This Policy does not apply to the MBTA’s information practices applicable to other relationships or other programs.
  • 16. Definitions
    • 16.1. “Aggregate Information” is defined in section 3 of this Policy.
    • 16.2. "Autoload" or "autoload" is a program whereby the MBTA (i) automatically charges your credit or debit card at your request and (ii) loads those funds to your Electronic Fare Media.
    • 16.3. “Automated Fare Collection” or “AFC” means the platform of systems, equipment (fare vending machines, fareboxes, fare gates), back office hardware, and software for the MBTA’s fare collection activities. This system includes Electronic Fare media, electronic ticketing, electronic fare collection, and customer service activities.
    • 16.4. “Data Subject” means the individual identified by the Personally Identifiable Information at issue.
    • 16.5. “Electronic Fare Media” means a smart card or magnetic stripe ticket designed to be used by Customers to obtain MBTA transportation services.
    • 16.6. “Managed Account” means an account for Electronic Fare Media that includes advanced service features such as recurring autoloads, electronic payments, and loss protection.
    • 16.7. “Electronic Fare Media Programs” mean MBTA administered programs dealing with customer purchase, registration, or use of Electronic Fare Media.
    • 16.8. “Personally Identifiable Information” is defined in Section 3 of this Policy.
    • 16.9. "Personalized Webpage Service" or "Personalized Webpage" is defined in Section 4.8 of this Policy.
    • 16.10. “Reduced Fare Programs” shall mean Electronic Fare Media Programs at reduced rates provided to senior citizens, persons with disabilities, and blind persons.
    • 16.11. “Registered User” means an individual or entity that has registered a smart card with the MBTA.
    • 16.12. "Ridership Information" is defined in Section 9.1 of this Policy.
    • 16.13. "Search-Term Recall" means the feature on our Website that retains in memory the most recent terms you used in conducting searches of our site. This Search-Term Recall feature relies on cookies, as further described in Section 4.10 of this Policy.
    • 16.14. "T-Service Alert Program" is defined in Section 4.5 of this Policy.
    • 16.15. "Trip-Planning Services" means services that assist you in obtaining directions, locating maps, and obtaining other information to help you in locating your destination.
    • 16.16. “You” and “your” refer to any person (i) who accesses this Site, (ii) who participates in an Electronic Fare Media Program or Website Services program, and (ii) whose Personally Identifiable Information is provided to the MBTA.
    • 16.17. “We,” “us,” and “our” mean the MBTA.
    • 16.18. "Website Services" means the informational, educational, travel-related, or other services that we offer through our Website. The term "Website Services" includes our T-Service Alert Program, our Personalized Webpage Service, and our Trip-Planning Services.
  • 17. Additional General Provisions
    • 17.1. Privacy Protection for Children
      Our Site is not directed at children, and we will not accept or request personal information from individuals we know to be under 13. In accordance with the Children’s Online Privacy Protection Act of 1998, if we learn that a child under 13 has provided us with Personally Identifiable Information, we will delete this information from our databases.
    • 17.2. Changes to Policy
      We will post changes to this Policy at least 10 days before they take effect. Any information we collect under the current Privacy Policy will remain subject to the terms of this Policy. After any changes take effect, all new information we collect, if any, will be subject to the new Policy.
    • 17.3. Disclaimer Notice The Massachusetts Bay Transportation Authority (MBTA) makes no claims, promises or guarantees about the accuracy, currency, completeness, or adequacy of the contents of this Website and expressly disclaims liability for errors and omissions in its contents. In the event of a conflict between this Privacy Policy and the Public Records Act or other law governing the disclosure of records, the Public Records Act or other applicable law will control. No warranty of any kind, implied, express or statutory, including but not limited to the warranties of non-infringement of third party rights, title, merchantability, fitness for a particular purpose and freedom from computer virus, is given with respect to this Website or its links to other Internet resources. Although we have put in place security systems (as described in this Policy) that are designed to prevent unauthorized disclosure of your Personally Identifiable Information, due to the nature of Internet technologies we cannot provide firm assurances as to the security of this information, and expressly disclaim any such obligation.
    • 17.4. Site Privileges You agree to refrain from activity that imposes an unreasonable burden on the Site, and we reserve the right, in our discretion, to limit the order quantity on any item and/or to refuse service to any customer who violates these provisions.
    • 17.5. Choice of Law and Jurisdiction
      This Site is controlled and operated by the MBTA from its location in Boston, Massachusetts. This Policy shall be construed in accordance with the laws of the Commonwealth of Massachusetts, without regard to any conflict of law provisions. Any dispute arising under this Policy shall be resolved exclusively by the state or federal courts sitting in Suffolk County, Massachusetts.
    • 17.6. Fees for Disclosed Records
      We reserve the right to impose reasonable charges for responding to access requests under Section 6. Fees for copies of records which are disclosed shall be assessed in accordance with the Federal Department of Transportation regulations regarding the assessment of fees under the Privacy Act (49 CFR §10.75).
    • 17.7. Fees for T-Alert Service
      Each mobile device service provider sets its own prices for receiving text messages. Please be aware that the MBTA is not responsible for any charges that a customer incurs as a result of enrollment in the T-Alert Program and that the MBTA cannot predict, with any accuracy, the number of alerts that a customer may receive from the MBTA in connection with the T-Alert service. The MBTA is providing the T-Alert Program to benefit its customers and does not have a financial interest in the program.
    • 17.8. Links
      Our Site may contain links to other sites. Please be aware that the MBTA is not responsible for the privacy practices of other sites. We encourage our Customers to be aware when they leave our Site and to read the privacy policies of each website that collects Personally Identifiable Information. This Privacy Policy applies solely to information collected by our Site.
  • 18. Contact Us
    We welcome your feedback or suggestions, please contact us at
  • 19. Complete Agreement.
    This Privacy Policy constitutes the entire agreement between you and the MBTA with respect to the collection, use, storage, and disclosure by the MBTA of Personally Identifiable and Aggregate Information obtained from the MBTA Site or from participation in the MBTA’s Electronic Fare Media Programs. Effective Date: Dec, 2006